Post: Immunisation Data Administrator Responsible to: Vaccine Team Coordinator JOB SUMMARY You must be comfortable working in a patient facing hospital ward setting, where PPE Protocols will be in place. Please be aware that patients attending for appointments may be asymptomatic. The focus of the role of the Immunisation Data Administrator is to ensure the timely recording of patient data daily to ensure patient data is accurately obtained and uploaded to the national system The post holder is responsible for the accurate processing of data generated through the delivery of the COVID-19 immunisation programme. The post holder will ensure the data is uploaded and reported in line with agreed timeframes and support their team/s with other administration tasks as required. You must demonstrate good typing speeds, accuracy of data inputting, enthusiasm, drive and co-operation, and maintain high levels of competence, judgement, integrity and personal and professional accountability. WORKING HOURS Working hours will be between 08:00 – 5:00 (due to clinic operating hours) 7 days per week - working 37.5 hours per week with some flexibility Pay Rate £9.21 KEY RESPONSIBILITIES The post holder is expected to: Meet and greet patients Record Patients have arrived for their appointment Accurately update Data Help ensure the department remains Covid secure by following Government guidance re PPE and cleaning of equipment and workspaces 1. Input and maintain sensitive information on to a database system in an accurate and timely manner in accordance with contractual obligations and local policies. 2. Ensuring all data from immunisation sessions is uploaded and reported in line with contract KPIs. 3. Collate uploaded data figures with daily report sheet and report discrepancies to line manager. 4. Manage filing systems, keeping accurate records and ensuring confidentiality is maintained. 5. Report any data breaches in line with our data protection policy. 6. Collate data, figures and produce reports as required by the directors of George Eliot Hospital NHS Trust 7. Support the team with other administrative tasks as required 8. Assist in dealing with enquiries by telephone or email 9. Participate in team meetings. 10. Be familiar with, positively support and comply with all George Eliot Hospital NHS Trust policies, standard operating procedures (SOP) and practices. COMMUNICATION 1. Always act in a professional manner, as the first point of contact and the face of George Eliot Hospital NHS Trust. 2. Communicate effectively with management and team members, through team meetings, training and working within policy and to procedures. 3. Liaise with the public and work colleagues across all sites and outside agencies professionally. REVIEW OF : This is intended as an outline of the general areas of activity, which the post holder will be expected to participate in. The list is not exhaustive. It may be reviewed and amended according to changing needs of the business. PERSON SPECIFICATION Data Administrator Person Specification Essential skill requirements Experience Experience of working in a fast-paced environment Able to demonstrate team working Knowledge of principles of data protection Relevant appropriate experience in data inputting / data administration Qualifications and knowledge Excellent levels of literacy and numeracy. GCSE English and Maths essential. Evidence of excellent IT skills Ability to work to deadlines. Excellent record keeping and organisational skills. Ability to work accurately and with good attention to detail. Able to maintain concentration in a busy work environment. Ability to prioritize work Skills Self-motivated Excellent communication skills Personal attributes Works well within a team environment Proactive approach to situations Good problem-solving skills In return for your hard work commitment NHS Professionals (NHSP) can offer you some fantastic benefits: – Competitive Pay Rates - work this week, get paid next week! First choice of placements at over 50 NHS Trusts in England Dedicated consultants Flexible working options Free DBS and free training Build holiday allowance Support when you need it – 24/7 365 days Stakeholder pension scheme Who are NHS Professionals? Working through the NHSP bank means Trusts do not have to rely on expensive agencies. Right now, we have over 126,000 members registered on our bank from various roles, grades, and specialities, saving the NHS over£70 millioneach year. This money is then reinvested back into the NHS. We look forward to hearing from you soon. NHS Professionals (NHSP), owned by the Department of Health and Social Care (DHSC), works in partnership with hospital trusts to provide a bank of highly skilled temporary workers who want to work flexibly within the NHS. Disclaimer Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.