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Administrative Assistant - St Mary's Church of England Primary School, Amersham



The school is seeking to appoint an enthusiastic and flexible administrator to work in the school office who will provide confidential administrative support to the School under the direction of the School Business Manager and the Headteacher. This will include clerical support, reception management and general administrative duties.

Salary: Bucks pay range 2 £19,467 - £21,879 pro rata, term time only

Hours: Part time, 2 days per week - Monday and Tuesday, 8am-3:30pm (minimum 38 weeks per year)

Contract type: Initially a fixed term contract until July 2021 with a view to a permanent role.

Potential start date: 12th October 2020

About us

St Mary's Church of England Primary School Amersham is a safe and supportive place, realising individual needs and potential within a caring, Christian family. Our learning environment is one that is both exciting and inspiring, where every one is equal and valued. We provide a high quality education allowing children to develop lively and enquiring minds. We promote Christian values through all aspects of school life. St Mary's is a school of which all can be proud.

For more information, please visit our website

About the role

Duties and responsibilities:

  • Receiving visitors, parents, governors, or other guests and ensuring they receive the appropriate hospitality, being aware of the school's arrangements for security.
  • To ensure that visits by medical practitioners are administered appropriately, facilities are made available and that paperwork/procedures are complied with.
  • Responsible for the school's post. Checking items received against delivery notes.

  • Having knowledge of the school's word processing, desktop publishing and reprographics facility. Ensuring that the equipment is effectively used; that the necessary standard letters are developed and adequate records maintained. Dealing with correspondence. Circulating school information to parents and staff.
  • To use the School's confidential database for pupil and staff records; ensuring that information is processed according to deadlines and that the accuracy of the records is maintained at all times. Weekly production of Registration Sheets. Maintenance of attendance and assessment data for pupils, liaising with the Deputy Head and Assessment leader. Responsible for the completion of statistical returns and records as requested by the LA or the DfE. (HR overtime and sickness)
  • To regularly check and respond to emails and the office internet.
  • To assist with the administration associated with testing arrangements within the school.
  • Maintain office notice boards and keep Information Rack for parents fully stocked.
  • Keeping up to date medical records on database for pupils.
  • Regularly maintain school website working alongside ICT leader and redevelop as and when required.
  • To maintain 'Parentmail'.
  • To submit eforms to County.

  • Assisting the school's management in personnel related matters; advertising and selection of staff. Liaising with the LA regarding contracts and payroll.

System Manager:
  • Control of the school's Management Information (SIMS).
  • Aware of the physical and anti-virus security of the data held.

The duties of this post may vary from time to time without changing the general character or the level of responsibility entailed.

About you

Applicants will ideally have experience of working within a school administrative environment, but training will be given in the use of in house systems.

Other information

To find out more about the role, please contact our school office on 01494 726032

Please send completed application forms to [email protected]

Closing date: 2 October 2020

Interview date: 5 October 2020

At St Mary's C.E Primary School we believe that a policy on child protection is founded on the right of all children to be safe and feel safe, and that it is the fundamental obligation on all schools to robustly secure this right.

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Amersham, England, Buckinghamshire, HP6, United Kingdom

  • Ad ID:  15906506
  • Ad Type:  Offered
  • Posted on:  29/09/2020, 03:03
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