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Executive Assistant

  • Job Type: Permanent

Description

Salary: From, £26,000 per annum About Jisc: A social enterprise unlike any other. We believe in 'Technology for Good' - in improving lives through education and research. Our people want to make a real change - at Jisc, everyone plays a key role and gets the chance to feel part of it, that to us is the definition of a meaningful career. Being a social enterprise means that no matter how small our individual actions are, the positive impact on our collective is huge. We're a place unlike any other, where the best of education fuses with the best of technology to create a unique model with its unique opportunities and interesting problems to solve. It's what keeps our work varied, original and surprising - and that's why we love it. We're gearing up for our most exciting chapter yet - one with the chance to both build new systems and make our mark by improving old ones. Our story will be written by those ready to take on challenges and see them through; the kind of people who never stop learning, celebrating differences and using it to drive better solutions. Here, world-class is our ambition and maximising our social impact means everything - because when we prosper, everyone prospers. So if you're ready to own it and run with it, to learn fast and get it done, to take pride in what you do and never stand still, then this is the place. Join Jisc. A social enterprise unlike any other. About you: You will have proven practical experience of providing Executive Assistant support to Executive Director/C-suite level, with experience of working within a team environment ensuring joined up services. This role will suit someone who has demonstrable experience of successfully building positive and effective working relationships with colleagues, who will be comfortable working with key stakeholders on a regular basis, including: Jisc's chief executive, heads of/ senior managers and colleagues across Jisc as well as EA's and Facilities colleagues. You will have a positive and flexible attitude, with the ability to successfully collaborate with colleagues to achieve results; your co-operative style will mean you have the ability to work effectively with people at all levels. We're ideally looking for someone with: • Significant experience in a similar role previously, supporting c-suite level • Knowledge of principles underpinning executive assistant support at leadership level • Knowledge of project management tools • Ability to support and advise others using technical and professional expertise, as well as experience in working as part of a team • Good verbal and written communication skills including the ability to influence others and tailor communications according to the audience • Strong analytical skills with the ability to evaluate and interpret data to form preliminary judgements and make appropriate recommendations • Ability to understand new issues and take the initiative to develop and broaden knowledge and understanding in new areas • Ability to work to a high degree of accuracy, attention to detail, with high professional standards About the role: The Executive Assistant will provide high level support to the Executive leadership team (ELT) including full personal assistant support to a number of Executive Directors. The successful EA will provide professional, accurate, confidential and efficient support and assistance to the ELT at all times. You will sit in the ELT support office and the senior executive assistant will hold the formal reporting line. Responsibilities will include: • Coordinate, deliver and provide executive assistant support to Executive directors and chief executive in line with agreed service requirements • Develop knowledge and understanding of the Executive directors' priorities, activities and approach to working in order to always provide proactive and appropriate support, act as 'gatekeeper' for their time • Provide diary management taking an overview and provide input to ensure that meetings and appointments are scheduled and managed appropriately, in accordance with the Executive director's needs (i.e., provide online dial in or book meeting room) • Facilitate complex meetings for internal and external visitors while overseeing arrangements • Arrange UK and overseas travel, transport and accommodation online, via the contracted travel provider • Arrange programmes and oversee arrangements, liaising with other parts of Jisc as required • Carry out specific project work as agreed with the Executive director, taking an active role in internal projects and initiatives, applying knowledge and experience to ensure effective and high-quality delivery • Research information, collate and analyse data, interpret findings, provide insights and drafting briefings Flexibility will be required to travel to meetings, including sometimes working outside of office hours and staying away overnight. Why work at Jisc: We want to make sure our people have the flexibility they need to balance their personal lives and do well at work. So, we focus on outputs rather than presenteeism and are open to a whole range of ways of working including flexible hours and working from home where possible. We are always learning and developing. All our people have access to a huge variety of learning resources to help them achieve this. Our benefits are great too: • We offer 25 days holiday (plus bank holidays and 3 days Christmas closure) • Simply health - a health cash plan • You have the option to join the generous USS pension scheme • We provide discounts on IT equipment, a cycle to work scheme and season ticket loans • We also offer generous parental leave arrangements, career breaks and volunteer leave Connecting with each other is a doddle, thanks to our technology, but getting face to face is something we value and is essential in this role, so you will need to travel. Our main offices are in Bristol, Harwell, London and Manchester. Other stuff you need to know: At Jisc we celebrate diversity and know that it is critical for our success. We work hard to make sure we're inclusive. So, if you are great at what you do and share our values, we want to hear from you. If you need any adjustments made to the application or selection process so you can do your best, let us know. We will be happy to help. Just so you know, we review CV's as we receive them, and interview as soon as we have applications that look like a good match (usually within a week, however please allow for the Christmas period as Jisc close fully from Christmas Eve until Monday 4th Janaury). We don't use closing dates. So, please apply as soon as possible to avoid missing out on this role. We advertised this role on 16/12/20.
  • Job Type: Permanent

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Didcot, Harwell, England, Oxfordshire, OX11, United Kingdom

  • Ad ID:  18728867
  • Ad Type:  Offered
  • Posted on:  12/01/2021, 03:24
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