Office Administrator
Description✓Are you an experienced office administrator with a strong attention to detail?
✓Are you looking for a rewarding role where you can work independently and support the smooth operations of a thriving business?
✓If so, we have the perfect opportunity for you!
✓Our client is seeking a talented Office Administrator to ensure the correct flow of office procedures and provide invaluable support to two Company Directors
✓This stand-alone role requires someone who can handle various office duties and maintain excellent organisational and communication skills.
✓Key Details:
✓* Working Hours: Monday to Friday, 9:00 am to 5:00 pm
✓* Annual Holiday Entitlement: 28 days [including bank holidays], running from 01/01 to 31/12 [with 3-5 days reserved for the Christmas shutdown]
✓* Experience Required: Office administration expertise
✓* Location: Canterbury [own transport required due to rural location]
✓Role and Responsibilities:
✓As and experienced Office Administrator, you will play a crucial role in the daily operations
✓Here's an overview of your responsibilities:
✓* Serve as the first point of contact, handling incoming and outgoing calls from customers and suppliers
✓* Create and manage orders for customers using Sage software, while effectively communicating with customers regarding queries, updates, and delivery bookings
✓* Coordinate delivery logistics, ensuring timely bookings and accurate documentation
✓* Maintain accurate stock levels using MS Excel, raising purchase orders to suppliers via Sage and addressing any queries or updates related to deliveries
✓* Organise and maintain production files, ensuring all purchase order information and timings are up to date
✓* Enter supplier invoices and reconcile them using Sage, checking statements, and ensuring timely end-of-month payments
✓* Handle credit card payments, prepare statements for reconciliation, and maintain accurate records
✓* Obtain prices and book delivery vehicles with suppliers
✓* Manage and order stationary stock, liaising with the workshop to maintain and order component stock
✓* Organize and maintain company documents, ensuring proper filing and organization
✓* Assist and collaborate with the Directors, Production, Workshop, and design teams as needed
✓* Perform other ad hoc tasks and processes as required
✓Qualifications and Skills: To excel in this role, you should possess the following qualifications and skills:
✓* Proven experience in office administration or a similar role
✓* Ability to work under pressure and meet deadlines
✓* Excellent organisational and communication skills
✓* Strong attention to detail, ensuring accuracy in all tasks
✓* Self-motivated, trustworthy, and able to work independently
✓* Confident telephone manner, capable of providing professional customer service
✓* Familiarity with Sage software is desirable but can be taught
✓* Proficiency in common MS Office 365 programs, including Outlook for email, Word, and Excel
✓* Good command of the English language, with excellent spelling and numeracy skills
✓* Own transport is necessary due to the rural location of our clients business
✓Join the team: If you are ready to take on an important role within a business and contribute to their continued success, we would love to hear from you! Our client offers a supportive work environment, competitive salary, and opportunities for growth and development.
✓To apply, please submit your CV and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role
✓We look forward to reviewing your application.
✓Recruitment Solutions [Folkestone] Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers
✓By applying for this job you accept the Terms & Conditions, Privacy Policy and Disclaimers which can be found on the RSFL website Show more →
✓Are you looking for a rewarding role where you can work independently and support the smooth operations of a thriving business?
✓If so, we have the perfect opportunity for you!
✓Our client is seeking a talented Office Administrator to ensure the correct flow of office procedures and provide invaluable support to two Company Directors
✓This stand-alone role requires someone who can handle various office duties and maintain excellent organisational and communication skills.
✓Key Details:
✓* Working Hours: Monday to Friday, 9:00 am to 5:00 pm
✓* Annual Holiday Entitlement: 28 days [including bank holidays], running from 01/01 to 31/12 [with 3-5 days reserved for the Christmas shutdown]
✓* Experience Required: Office administration expertise
✓* Location: Canterbury [own transport required due to rural location]
✓Role and Responsibilities:
✓As and experienced Office Administrator, you will play a crucial role in the daily operations
✓Here's an overview of your responsibilities:
✓* Serve as the first point of contact, handling incoming and outgoing calls from customers and suppliers
✓* Create and manage orders for customers using Sage software, while effectively communicating with customers regarding queries, updates, and delivery bookings
✓* Coordinate delivery logistics, ensuring timely bookings and accurate documentation
✓* Maintain accurate stock levels using MS Excel, raising purchase orders to suppliers via Sage and addressing any queries or updates related to deliveries
✓* Organise and maintain production files, ensuring all purchase order information and timings are up to date
✓* Enter supplier invoices and reconcile them using Sage, checking statements, and ensuring timely end-of-month payments
✓* Handle credit card payments, prepare statements for reconciliation, and maintain accurate records
✓* Obtain prices and book delivery vehicles with suppliers
✓* Manage and order stationary stock, liaising with the workshop to maintain and order component stock
✓* Organize and maintain company documents, ensuring proper filing and organization
✓* Assist and collaborate with the Directors, Production, Workshop, and design teams as needed
✓* Perform other ad hoc tasks and processes as required
✓Qualifications and Skills: To excel in this role, you should possess the following qualifications and skills:
✓* Proven experience in office administration or a similar role
✓* Ability to work under pressure and meet deadlines
✓* Excellent organisational and communication skills
✓* Strong attention to detail, ensuring accuracy in all tasks
✓* Self-motivated, trustworthy, and able to work independently
✓* Confident telephone manner, capable of providing professional customer service
✓* Familiarity with Sage software is desirable but can be taught
✓* Proficiency in common MS Office 365 programs, including Outlook for email, Word, and Excel
✓* Good command of the English language, with excellent spelling and numeracy skills
✓* Own transport is necessary due to the rural location of our clients business
✓Join the team: If you are ready to take on an important role within a business and contribute to their continued success, we would love to hear from you! Our client offers a supportive work environment, competitive salary, and opportunities for growth and development.
✓To apply, please submit your CV and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role
✓We look forward to reviewing your application.
✓Recruitment Solutions [Folkestone] Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers
✓By applying for this job you accept the Terms & Conditions, Privacy Policy and Disclaimers which can be found on the RSFL website Show more →